DOC and PDF are two of the most prominent file formats available for you to use as of now. However, it is important to have a solid understanding on what file format to use based on your situation. Continue to read and you will learn when you need to use the correct file format accordingly.
When should you use PDF file format?
- Printing
When it comes to printing, PDF is the obvious winner over DOC when it comes to producing a high-quality print job with exact page layout and high-resolution pictures. WYSIWYG (What You See Is What You Get) files may be created in PDF, ensuring that what you see on your screen is precisely what you’ll get in print. Professional printers are more likely to accept PDF files than Word DOC files. Furthermore, PDF’s print-ready file transfer makes it simple to transmit a print-ready file to a printer in another department or even another nation with little or no rework required on the receiving end.
- Creating online content
PDF is useful for transferring high-quality publications such as brochures and newsletters to the web. You can not only ensure that your PDF can only be read and not edited, but you can also ensure that it will always show correctly. A table of contents, bookmarks, intra-document hyperlinks, and searchability are all options for making your PDF act like a Web page.
- Archiving
Because compressed PDF files are relatively small, they are suitable for archiving. The layout of the file is preserved and may be viewed on any platform. Furthermore, PDF files are searchable, making it much easier to locate, categorize, and organize stored documents and things.
- Commercial and legal documents
PDFs are required for commercial and legal documents and forms that must maintain their precise look. The integrity and security of these vital documents must be preserved. You may safeguard your papers with the PDF format so that no one can modify the text of an application or the conditions of an agreement.
- Combining multiple documents
A single PDF document can contain text from a Word document, pictures in multiple formats, Excel® spreadsheets, vector graphics, and more.
- Sharing documents
PDF is a great way for people to share documents. It may hold metrics and information about its own look (layout, typefaces, content, color, etc.) within the document itself, in addition to being a small format. This implies it may not need to rely on fonts and settings that are present or not on a user’s machine to show properly.
When should you use DOC/Word file format?
- At the time of reusing images
It’s simple to extract and reuse images from a Word document. Because the photos in a PDF are embedded, this isn’t possible.
- Word Processing
A word processor is Microsoft Word. Adobe® Acrobat® isn’t one of them. As a result, Word is far more suited for producing written documents such as business letters, memoranda, and other such documents. Spell-checking and grammar-checking are among the numerous beneficial writing tools available in Word documents.
- Editing documents
There’s no denying that Microsoft Word is a capable document editor. It has easy-to-use formatting and composing features that let you format your document as you work on it. It’s simple to modify huge sections of text, adjust the flow between pages, and change font sizes and styles with Word and the DOC format, among other things. You can only change a few words at a time with a PDF file, and you have extremely restricted editing choices. When it comes to document editing, Word is far more powerful and flexible than PDF.
Which format is the best?
The ideal technique is to employ both of these forms at the same time. The Word format is obviously superior for editing and modifying works-in-progress, while the PDF format is preferable for reading and sharing documents. As a result, you may keep your original work in Word format and then convert it to PDF once it’s completed and you’re ready to distribute it. In case if you have a requirement to convert a Word document into a PDF document, you should think about using a tool such as 2PDF.com. It will provide all the support you need.
